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  • Project Administrator – Hybrid
  • Address: 1400 Blair Towers Place
  • Location: Ottawa, ON
  • Sector: Earth and Environment
  • Category: Administration and Corporate Support
  • Post date: 2024-03-08
  • Company Description

  • Welcome to a place where people are at the heart of everything we do. 

    Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. 

    We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you. 

    When you join CIMA+, we welcome you to a place that you can call home.

  • Job Description

  • Mission

    We are looking for a Project Administrator to support our Earth and Environment team. This opportunity involves providing support to our technical team and project managers from proposal opportunity through to project delivery and closure. The candidate will be assigned to the Ottawa Office, with a minimum of 2 days in person and up to 3 days of teleworking, part-time options available.

    For more comprehensive and detailed information about our projects, please refer to our website.

    Browse our project

    Primary Responsibilities

    • Execute tasks spanning the entire project lifecycle in adherence to quality standards (data entry, assisting project managers in project planning, etc.).
    • Coordinate project meetings, prepare draft meeting minutes, and follow-up on action items.
    • Prepare purchase orders, monitor purchases, and liaise with subcontractors, etc.
    • Conduct linguistic reviews and formatting of technical and administrative project documents (letters, reports, quotations, specifications, technical memoranda, change orders, progress and final payment requests, CVs, project sheets, etc.).
    • Assist project managers with invoicing and invoice follow-up.
    • Monitor deliverables, equipment tracking and maintenance, and follow-up on activities related to quality system requirements.
    • Offer comprehensive support across various functions within the Earth and Environment Department.
  • Profile
    • Excellent teamwork, interpersonal and organizational skills, autonomy, adaptability, professionalism, and efficiency
    • Bachelor’s degree or other relevant training
    • 3 to 5 years' experience in a relevant field
    • Advanced oral and written English (Advanced oral and written English, French is an asset)
    • Proficiency in Microsoft Word, Excel, Outlook, Adobe, and PowerPoint, SharePoint and Teams
    • Functional knowledge of Sharepoint and Teams platforms
    • Experience with quality management system (an asset)
    • Experience in environmental/engineering consulting (an asset)

     

    Hamid Farahani(#LI-HF1)

    #LI-Hybrid 

  • Additional Information

  • Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

    In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

    Accommodations are available on request. Your Business Partner will process your request.

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