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  • Executive Assistant – Hybrid
  • Address: 740 Rue Notre-Dame Ouest
  • Location: Montréal, QC
  • Sector: Transportation
  • Category: Administration and Corporate Support
  • Post date: 2024-04-12
  • Company Description
  • Job Description

  • Mission                                                               

    The Executive Assistant will be responsible for various administrative aspects and will be responsible for assisting the vice-presidency for the Transportation sector. The Executive Assistant will also be responsible for document management, quality control and administrative correspondence.

    We offer a flexible hybrid working arrangement, allowing you to work from home and from our offices in the Metropolitan area.

    Main responsibilities

    • Manage the diary and expense accounts of the Transport Vice-Presidents
    • Assist in business development and support colleagues in the department by planning, organising meetings, travel and making reservations when necessary.
    • Prepare and revise correspondence and all other types of documents using the appropriate format.
    • Provide support for the production, revision and layout of presentations, spreadsheets, reports, service offers, contracts and other texts in French and English, as required
    • Look after the Transport Centre of Excellence 
    • Manage and monitor events and association subscriptions (registrations, coordination of conference attendance, etc.)

     

  • Profile
    • -College or vocational diploma (DEC, AEC or DEP) in administration, communications, office automation or another relevant field
    •  5 years' experience in administration or a related field, or relevant experience as an administrative assistant, executive secretary and/or administrative coordinator
    •  Fluency in written and spoken French and English. Bilingualism is an essential requirement for this position in order to communicate effectively with a wide range of stakeholders, including our customers, partners and cross-sectoral teams at national level.
    •  Initiative, team spirit, good judgement, strong sense of aesthetics in communications, high concern for quality of work and attention to detail, ability to manage priorities and pressure 
    •  Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro
  • Additional Information

  • Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

    In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

    Accommodations are available on request. Your Business Partner will process your request.

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